Working from home can be highly effective and convenient for business leaders, clients, and employees at the same time. However, technology has developed significantly in the last few years, and having a business based solely online does not need to be safe. There are many cyber criminals who are looking for new victims and are getting more inventive. Therefore, you need to make sure that all your business data and your employees are safe. Take steps to educate them about what they need to be wary of and what dangers might be lurking on the Internet. Then, you might be able to minimise the risk of losing some important data. Here are more steps business leaders can take to keep their remote teams safe.
- Broaden The Knowledge Of Your Employees
Of course, you need to allow your employees to learn all the time. Make sure that you provide them with resources that will help them to work safely from the comfort of their home. Let them explore the steps they can take to make their online workplace more secure and how to protect their work and the overall business. However, you should also provide your managers with extra resources. For example, the project management short course by the University of Cape Town can help your managers to lead their projects and teams responsibly and create a safe working environment. Giving access to quality educational resources throughout all the levels of the company will help you to keep the business safe and your clients happy.
- Educate Your Employees On The Importance Of Strong Password
Despite knowing how dangerous the Internet can be, many people still have passwords that are extremely easy to guess. In their personal lives, it might lead to identity theft. However, if someone hacks an account related to your business, some of your most important and sensitive data might be in danger. Therefore, you must make sure that your employees know how to create strong passwords and store them safely. For instance, passwords should not contain their name, date of birth, or other combinations of letters or numbers that are commonly used. Some people create weak passwords because they are easy to remember. To help your employees to stay safe online, provide them with methods of keeping their passwords safe and easily available when they need them.
- Provide The Team With Tools They Might Need
To keep your remote team safe, you need to provide them with the tools they might need to do so. Besides the classic tools that make their work more effective such as Zoom or other collaborative apps, you should explore the offer of programs that can help your employees to stay safe. With VPN, your employees will be able to work on the Internet and search for new information safely without being trackable. Then, you should equip them with a quality antivirus that will help them to block out some of the dangerous attacks that might be targeted at their device. Give them access to a password vault where they can store their login details safely. And finally, consider equipping them with a spam filter tool that will make their inbox a safer environment.
- Keep The Data And Files Safe
Every business works with a high amount of data. When you are based online, you need to take your security measures even more seriously. There are many malicious attacks on businesses every day. So, you must make sure that you invest in tools that will help you to keep files safe and accessible to your employees at the same time. Naturally, when it comes to sensitive data, you should give access only to people you trust explicitly and who might need to access them sometimes. To keep the files accessible to your employees, explore the advantages of cloud storage. Your employees will be able to access needed files and collaborate from anywhere in the world. Cloud storage providers offer security measures that will keep your data safe from attacks, and you will have a high chance of recovering the data if they get lost.
- Set Clear Rules Of Communication
Finally, you should set clear rules of communication. Make sure that all of your employees know what your email address is and who they should expect to get emails from. That way, they might be able to avoid interacting with dangerous emails. More and more cybercriminals are trying to attack businesses through social engineering. That means that they are pretending to be someone else. For instance, they might be pretending to be one of your colleagues. In that case, it is necessary that your employees know how to recognize a safe email address. However, there are also many phishing attacks that try to make people provide them with sensitive information or click on dangerous links. Teach your remote team how to communicate safely online, and you might be able to prevent serious problems in the future.